For over more than two decades, Kin Wee Chua has provided notary services in Melbourne and is highly-regarded amongst the Department of Foreign Affairs (DFAT/the Melbourne Passport Office) and local consulate offices. He can notarise ALL types of documents for ALL countries as a result of his experience. His expertise is tailored to suit your needs and circumstances.
PLEASE ASK ABOUT OUR EXPRESS APOSTILLE AND AUTHENTICATION SERVICE WITH DFAT AND THE LOCAL CONSULATE IF YOUR MATTER IS TIME URGENT. After notarisation, he can arrange for the Authentication or Apostille stamp with DFAT and legalisation with local consulates in Melbourne.
Our public notary has extensive experience with Civil Law countries including China, with specialist expertise for China documents notarised in Melbourne.
Kin Wee Chua also has extensive corporate notary public expertise to ensure your overseas business transactions and operations are operating smoothly.
IMPORTANT INFORMATION
Before your notary public appointment with our Melbourne Notary Public, you need:
1. For witnessing a signature, the person whom the documents are about needs to be in our presence when signing the documents. If you are only wanting documents certified, the person whom the documents are about does not need to be in our presence. E.g. certifying true copies of passport pages can be done without the passport holder being at the appointment.
2. To bring 100 points of ID it is generally advisable to bring your passport in addition to other forms of identification. We will use it to verify you and keep copies of the identification documents for our records.
3. To bring the original document/s, adequate copies and ensure its contents are correct before coming to the appointment. Please notify our office when calling if we need to verify original documents issued electronically. This keeps the appointment time to a minimum. DO NOT SIGN THE FORM UNTIL YOUR APPOINTMENT.
4. To confirm with the recipient of your documentation whether a notarial certificate can be used to bundle multiple documents together and save you money or whether each document needs to be notarised separately. If you are unsure you can call our office on 03 9602 3988.
5. To confirm with the recipient of your documentation whether you need an apostille or authentication with DFAT.
Our notary public can witness signatures on ALL documents to be used in ANY overseas country. This involves notarising the execution of documents and agreements. For example, power of attorney, sales contract for overseas property/property documents, commercial and investments documents, bank account forms, travel authorisation for children, inheritance documents, probate parchments, taking acknowledgements of deeds etc). You should have forms pre-filled in (save for signing it).
Our notary public can witness your signature when you sign your power of attorney for use overseas.
Our notary public can certify or attest to true copies of original documents. For example, identity documents (passports, birth/death/ marriage certificates), agreements, bank statements, visa documents, university documents such as university testamurs (degree certificate), letters of enrolment, awards, transcripts and diplomas etc).
Our notary public can verify your identity for documents used overseas, including passports, driver's licence as well as utility bills.
Our notary public can notarise Australian company documents including verifying company details, ASIC searches, company extracts, certificate of registration, certificate of company constitution, certificate of good standing and certificate of Legal Representative. We can also notarise company minutes, board resolutions, constitutions, shareholder agreements and certificates as well as Certificate of Good Standing.
If you are signing documents for and behalf of an Australian company, you need to bring your identification documents and authority documents showing you are authorised to execute documents for such entities.
Notarial Certificates are an additional service to witness signatures because we bind and attach a notarial certificate to document/s.
We provide notarial certificates for Apostille or Authentication with the Department of Foreign Affairs. We can also do the legalisation of your document with the Embassy or Consulate.
Our Notary Public can assist you with administering an oath or affirmation, taking a declaration and attesting a signature (including, where applicable, completing a jurat or pre-printed acknowledgement or the like). Please confirm if you need a notarial certificate when you call us.
Our Notary Public can notarise Bills of Exchange and protesting a Bill of Exchange.
Our Notary Public can notarise intellectual property documents including patents and trademarks.
Our Notary Public can take affidavits, statutory declarations, powers of attorneys, contracts/deeds, wills and security documents for use in overseas court cases. We can also notarise documents for use by an overseas government department or institution.
If you are involved in litigation overseas, you may need to have multiple documents notarised at the same time. Please call our office for a quote.
Our Notary Public Kin Wee Chua has significant experience for notarising documents to be used in Mainland China, Hong Kong, Macau and Taiwan. He is fluent in Mandarin Chinese and Cantonese and has dealt extensively with the Chinese Consulate in Melbourne.
Our Notary Public can arrange your notarised documents for DFAT Apostilles and Consular Authentication. We can also advise on obtaining an Apostille from the Department of Foreign Affairs and Trade (DFAT).
Our Notary Public can notarise ship protests prepared by a Ship's Master and entering in the register and providing copies. We can also notarise extended protest.
Our Notary Public can prepare and complete a certificate of Australian Law.
A Notary Public is appointed by the Supreme Court of Victoria who is usually an experienced senior legal practitioner. A Public Notary are qualified to authenticate, witness and certify original and copy documents for use overseas. A Notary Public is given statutory powers to witness documents, administer oaths, and perform other legal functions of a national and international nature. Each Notary Public in Australia has held a principal practising certificate for 5 years and has undertaken further studies to become a Notary Public. Their position is very important as they are trusted for preventing fraud by declaring documents as true, witnessing signatures and verifying people’s identity.
A natural person or corporate entity that needs a document to be notarised for use in a jurisdiction outside Australia will need a notary public. What documents need to be notarised will depend on its purpose. Usually an overseas government department or lawyer will instruct you to get a document notarised by a Notary Public. Individuals, organisations and government authorities overseas want documents or signatures to be authentic and they can obtain this from a notary public. If you need to get a document certified for a matter strictly limited in Australia you you should engage a Justice of the Peace.
A notarised document is a document that a Notary Public signs when witnessing another person’s signature or when certifying that a document is a true copy of an original document. Common examples include power of attorney, qualifications and identity documents. Our Notary Public Melbourne will witness signatures, authenticate identity as well as certify true copies of original documents in our Melbourne CBD office.
The Melbourne Notary Public does not draft the documents that are to be used overseas.
A Notary Public can also prepare a notarial certificate, affix an official seal usually read or an inked stamp next to their signature and can bind the documents with a ribbon. Further steps in the legalisation process might need to be carried out for the document to be used overseas. Specifically, the notarised documents might need to be authenticated or apostilled by the Department of Foreign Affairs and Trade (DFAT) and/or embassies or consulates in Melbourne for further legalisation.
Our Melbourne Notary Public Kin Wee Chua is a practising solicitor with over 30 years of experience and is a member of the society of notaries of Victoria and the Law Society of Victoria. He has extensive public notary experience with notarising documents for international purposes.
An Apostille is a certificate used for countries who are signatories to the Hague Apostille Convention where DFAT has verified the signature and seal of the Notary Public that notarised the document with the Apostille. Once DFAT has verified the Notary Public’s signature and seal on the notarised documents, they place an Apostille on the document which shows that the notarisation is authentic and is recognised by all signatory countries. Our Notary Public Melbourne can notarise private documents (such as contracts and power of attorneys) and copies of Australian Government-issued documents which DFAT can issue an Apostille.
An Authentication is used for documents intended for countries who are not signatories to the Hague Apostille Convention. If you require documents to be legally recognised in countries who are not signatories to the Hague Apostille Convention, then you may need to have your documents authenticated by DFAT as well as the consulate or embassy of the country you are intending to use the document in. As we have been dealing with DFAT and Consulates in Melbourne for over 20 years, they are very familiar with our Notary Public firm and can authenticate documents quickly.
Yes. We can utilise our expertise in legalisation of documents to complete the entire process of notarisation on your behalf. We can:
1. Draft documents including powers of attorney, proxies or board resolutions. Note: you should get a lawyer in the country you wish to use the documents to draft the documents for the best results.
2. Assist with translations of documents. We work with NAATI accredited translators for competitive rates.
3. Authenticate or witness signatures on documents.
4. Present the documents to DFAT for legalisation or an apostille certificate.
5. Present the documents to the embassy or consulate for attestation.
6. Forward the documents to the intended address overseas.
The time it takes to notarise a document will depend on whether:
As a Notary Public, we can help you with ANY document you need notarised. This includes document authentication, document verification and document certification.
For example:
Certification of Government-issued documents including:
Witnessing signatures on documents to be used overseas including:
Preparing the below documents:
Administer oaths and statutory declarations
Confirm a person’s identity
Arranging NAATI III Translation.
Arranging the Issuing of Authentication/Apostille Certificates at DFAT or the Department of Foreign Affairs and Trade.
Arranging Authentication and legalisation of documents from Consulate offices/Embassies.
Arranging international courier of notarised documents.
Noting ships protests and preparing extended protests.
Noting and protesting bills of exchange.
Yes! With decades’ experience, we can notarise all types of documents. Please give us a call on 03 9602 3988.
For over 20 years, we have notarised documents for use all over the world and have particular experience notarising documents for all Asian countries. Our mandarin Chinese speaking Melbourne Notary Public can help you notarise all types of documents to be used in China.
We make things really convenient and have great working relationships with a sizeable number of consulates located in Melbourne and with DFAT. For fast, convenient and seamless notary services in Melbourne, book an appointment to get your notary documents signed. We help notarise documents for local businesses, international companies and private individuals.
Please call our office on 03 9602 3988. Although we do allow walk-ins, you will need to patiently wait as we are usually very busy with notarising documents for people with appointments. Please have all your identification, documents and payment ready before coming.
Yes, when you want a Notarial Certificate we will bind all your documents for you.
You will need to be in the presence of our Public Notary in Melbourne for us to witness your signature on a document.
You do not need to be in our office for us to authenticate a document or certify a document as a true copy of an original but you should still come to our Melbourne Office.
Yes. In general, the notarisation requirements will depend on the Agreements between Australia and the other country.
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