In short: we notarise company documents such as ASIC extracts, constitutions, board resolutions and powers of attorney so Australian companies can use them overseas, and can arrange DFAT apostilles or authentication. Directors or authorised officers usually sign in person at our Melbourne CBD office.
If your company or business needs to use Australian documents overseas, they often must be notarised by a Notary Public and may also require Apostille (DFAT certification) for international recognition.
At Chua Tan & Associates, we provide professional corporate document notarisation services in Melbourne, assisting Australian companies, foreign investors, and international businesses with the preparation and certification of legal and commercial documents.
We ensure your corporate documents are properly notarised, correctly structured, and accepted by overseas authorities including banks, government agencies, courts, and business registries.
Corporate notarisation involves the certification of business and company documents by a Notary Public, confirming their authenticity for use in international transactions.
This process is commonly required when Australian companies are:
Our Melbourne Notary Public regularly certifies a wide range of business documents:
Corporate notarisation is commonly required when dealing with:
At Chua Tan & Associates, we provide a structured process:
We assess:
We confirm:
Our Notary Public will:
We assist with DFAT Apostille certification for Hague Convention countries.
You receive fully certified corporate documents ready for international use.
Incorrectly prepared corporate documents may result in:
Proper notarisation ensures legal recognition and reduces commercial risk.
We are trusted by businesses and investors because we provide:
We understand the legal and commercial requirements of cross-border business transactions.
Yes. We regularly certify ASIC extracts and company registration documents for overseas use.
Often yes, depending on the destination country and receiving authority.
Yes, provided they have proper authority under the company constitution or resolution.
Yes. We can often accommodate urgent corporate notarisation appointments.
Yes. We assist both Australian companies and foreign entities dealing with Australian documentation.
If your business requires corporate document notarisation, Apostille certification, or international business document legalisation, Chua Tan & Associates provides a complete legal solution.
We ensure your corporate documents are correctly prepared, properly certified, and accepted by overseas institutions.
Contact our Melbourne CBD office today to arrange a consultation or corporate document review.
Usually a director or company secretary, as required by the document and the company’s constitution. Bring photo ID and evidence of your authority if requested.
A notary can issue a notarial certificate confirming a company’s registration and status based on current ASIC records, which many overseas authorities accept as evidence of good standing.
For Hague Convention countries, including China since November 2023, an apostille from DFAT usually follows notarisation. Other countries need DFAT authentication and embassy legalisation.
Yes. We regularly notarise documents for registering subsidiaries and representative offices overseas, including in China.
Our notary office is at Level 2, 262 Queen Street, Melbourne VIC 3000. Same-day appointments are often available, and we speak English, Mandarin and Cantonese. Call 03 9602 3988, email chuatan@tpg.com.au or book online. For a fixed-fee quote, see our notary fees page.
Phone: 03 9602 3988
Email: chuatan@tpg.com.au
Address: Level 2, 262 Queen Street, Melbourne CBD
Hours: Monday to Friday, 9am to 5pm. After hours by appointment.
LIABILITY LIMITED BY A SCHEME APPROVED UNDER PROFESSIONAL STANDARDS LEGISLATION
© CHUA TAN ASSOCIATES LAWYERS, CONSULTANTS & PUBLIC NOTARY 2026
